Workplace Policy
Sales in a Box AB – Workplace Policy
1. Purpose and Scope
This Workplace Policy establishes the standards, expectations, and values that guide all employees, contractors, consultants, and partners of Sales in a Box AB (“the Company”). It applies to all work performed on behalf of the Company, whether on‑site, remote, hybrid, or during business travel.
The purpose of this policy is to ensure:
- A safe, respectful, and inclusive workplace
- Compliance with Swedish law, EU regulations, and international best practices
- A culture of professionalism, integrity, and accountability
- Protection of the Company’s reputation, intellectual property, and operational excellence
2. Our Core Principles
Sales in a Box AB is built on the belief that global expansion requires global thinking. Our workplace culture is anchored in the following principles:
2.1 Equality and Non‑Discrimination
We maintain a zero‑tolerance policy toward discrimination or harassment based on:
- Gender or gender identity
- Ethnicity, nationality, or cultural background
- Religion or belief
- Age
- Disability
- Sexual orientation
- Marital or family status
- Political opinion
- Socioeconomic background
- Any other protected characteristic under Swedish or EU law
All employees must treat each other with dignity, fairness, and respect.
2.2 Multiculturalism and Global Mindset
As a company operating across Europe, Latin America, and the United States, we embrace:
- Cultural diversity
- Multilingual communication
- International collaboration
- Respect for local customs and business norms
We expect all employees to demonstrate cultural sensitivity and openness in all interactions.
2.3 Professional Integrity
Employees must act with:
- Honesty
- Transparency
- Accountability
- Ethical judgment
- Respect for confidentiality
Any form of corruption, bribery, or unethical conduct is strictly prohibited.
3. Workplace Conduct Expectations
3.1 Respectful Behavior
Employees must:
- Communicate professionally
- Avoid offensive, aggressive, or discriminatory language
- Resolve conflicts constructively
- Respect personal boundaries
- Foster a supportive team environment
3.2 Harassment and Bullying
Harassment of any kind — verbal, physical, digital, or psychological — is prohibited. This includes:
- Unwanted comments or jokes
- Intimidation or threats
- Spreading rumors
- Exclusion or isolation
- Sexual harassment
- Abuse of authority
All complaints will be investigated promptly and confidentially.
3.3 Digital Conduct
Given our AI‑driven and remote‑friendly environment, employees must:
- Use company systems responsibly
- Protect sensitive data
- Avoid sharing confidential information externally
- Maintain professionalism in digital communication (email, Slack, Teams, etc.)
- Refrain from inappropriate content in any work‑related channel
4. Remote and Hybrid Work Standards
4.1 Work Environment
Employees working remotely must ensure:
- A safe, ergonomic workspace
- A stable internet connection
- A professional environment during meetings
4.2 Availability and Communication
Employees must:
- Be reachable during agreed working hours
- Respond to messages within reasonable timeframes
- Attend scheduled meetings punctually
- Communicate proactively about delays or issues
4.3 Data Security
Remote workers must:
- Use company‑approved devices when possible
- Enable password protection and encryption
- Avoid public Wi‑Fi for sensitive work
- Follow all cybersecurity guidelines
5. Diversity, Equity & Inclusion (DEI)
5.1 Commitment to DEI
Sales in a Box AB actively promotes:
- Equal opportunities in hiring and promotion
- Fair compensation practices
- Inclusive leadership
- Representation across cultures and backgrounds
5.2 Inclusive Language
Employees are expected to use language that:
- Respects identity
- Avoids stereotypes
- Promotes belonging
5.3 Reasonable Accommodations
We provide accommodations for:
- Disabilities
- Family responsibilities
- Health‑related needs
6. Health, Safety & Well‑Being
6.1 Physical and Mental Health
We encourage:
- Work–life balance
- Healthy workload management
- Open communication about stress or burnout
- Use of vacation and rest days
6.2 Workplace Safety
Employees must:
- Follow safety guidelines
- Report hazards immediately
- Avoid risky behavior during work activities
7. Confidentiality & Data Protection
7.1 Confidential Information
Employees must protect:
- Client data
- Market intelligence
- Internal strategies
- Proprietary algorithms
- Financial information
- Personal data of colleagues
7.2 GDPR Compliance
All employees must follow:
- EU GDPR
- Swedish data protection regulations
- Internal data handling procedures
8. Use of Company Resources
8.1 Acceptable Use
Company resources (devices, software, accounts) must be used for:
- Work‑related tasks
- Professional development
- Company‑approved activities
8.2 Prohibited Use
Employees may not use company resources for:
- Illegal activities
- Harassment or discrimination
- Personal business ventures
- Excessive personal use
- Sharing confidential information
9. Conflict of Interest
Employees must avoid situations where personal interests conflict with company interests, including:
- Outside employment that competes with the Company
- Undisclosed financial interests in partners or clients
- Preferential treatment of friends or family
All potential conflicts must be disclosed to management.
10. Reporting Misconduct
10.1 Safe Reporting Channels
Employees may report concerns to:
- Their manager
- HR
- The CEO
- An external whistleblowing channel (when applicable)
10.2 Protection Against Retaliation
Retaliation against anyone who reports misconduct in good faith is strictly prohibited.
11. Disciplinary Actions
Violations of this policy may result in:
- Verbal or written warnings
- Mandatory training
- Suspension
- Termination of employment
- Legal action (if applicable)
12. Policy Review and Updates
This policy will be reviewed annually or as required by:
- Changes in Swedish or EU law
- Organizational growth
- Operational needs
- Best‑practice updates